Project Server: keeping control of user accounts
Over the years, a Project Server environment piles up accounts: departures, transfers, contractors. Reviewing them regularly serves security, licensing and accurate workload plans.
Before disabling: reassign ongoing tasks
A Project Server environment lives a long time. People arrive, change teams, leave. Their accounts stay. After a few years, nobody quite knows who has access to what.
Why it matters
- security: an account left active after a departure is an open door;
- licensing: every unnecessary account can cost money;
- workload plans: a departed resource still assigned distorts the team's capacity.
A review in three questions
An account review is not complicated. For each account, three questions are enough: is the person still here? Have they logged in recently? Do their rights match their current role?
The answers sort quickly: active and correct accounts, accounts inactive for a long time to check with managers, and accounts of people who have left to disable, after reassigning their ongoing tasks.
How often
A full review once or twice a year, and a check at every departure. It is one of the maintenance tasks we carry out for the Project Server environments we support, along with monitoring backups and performance.